A newsletter reader asked today, “How can I save an image on a web site, such as
a census page image, as a PDF file?” I decided to answer here in the newsletter
in case someone else has the same question.
The short answer is, “there are several methods of saving images to PDF
files.” However, I will expand on that with longer answers below. First, you
need to save the image to your computer’s hard drive in almost any format. With
most web pages, that means saving it in the same format that is used on the web
site. Then you need to convert it to PDF. In many programs, that is called
“print as PDF.”
The following is for converting specific images, not for saving entire web
pages as PDF files. I will later tell how to save entire web pages as PDF
files.
Saving the image
In most web browsers, go to the web page of interest, move the mouse icon
over the image you wish to save, right click with the mouse, and select “Save
image as…” You will then need to select where to save it and also give the
newly-saved file a name. On my Mac computer I keep a folder called Downloads
where I place all newly-downloaded files. This is also the default folder for
downloads on most Windows computers. Then I can later convert any file in that
folder to whatever format I wish and save it to an appropriate folder for
long-term storage. Every few weeks or so I delete all the older files in the
Downloads folder as I no longer need them. You might want to do something
similar just to keep things organized.
Macintosh
Apple includes all the needed PDF software with every Mac. Use Finder to go
to the Downloads directory (or wherever you saved the image), double-click on
the image and wait for it to display on your screen. Unless you have changed
your system settings, the image will be displayed in Preview. Within Preview,
select FILE in the upper left corner, then select PRINT. A new pop-up window
will appear. Click on PDF, and then select “Save as PDF” from the selection list
that appears. Follow the menus, and your new PDF file will be saved wherever you
specified.
Windows
Microsoft does not include PDF software in Windows although some companies
that manufacture computers that use the Windows operating system have added this
capability to their systems. Microsoft created the company’s own version of
portable document files, called XPS. However, XPS files never became very
popular, and you rarely find XPS files on web pages. In any case, a number of
third-party companies have created software to add the capability of creating
PDF files on any Windows computer.
Probably the most expensive and full-featured solution for creating PDF files
on Windows is to install
Adobe Acrobat.
NOTE: You will need the full
version of Adobe Acrobat, not the free Adobe Reader that only displays existing
PDF files.
Adobe Acrobat sells for $449, or you can opt for a monthly subscription for
$19.99 a month. Due to Adobe’s high prices and the available products from
Adobe’s competitors, I would never purchase Adobe Acrobat. However, if you are
interested, you can learn more at
http://www.adobe.com/products/acrobat.html.
doPDF is a FREE Windows program that will create PDF files.
Once installed, it creates a new, “virtual printer driver” in your computer that
is called doPDF. You print to this “printer” exactly as you print to a regular
printer: with the desired document open on your computer, click on File –>
Print and select doPDF from your list of printers. When you then click on Print,
the result will be a PDF file, not a printed piece of paper. You can find doPDF
at
http://www.dopdf.com.
CutePDF Writer is a popular free “print to PDF” product that
operates in much the same manner as doPDF. The same company also sells (for
$49.95) CutePDF Professional, which adds capabilities such as the ability to
create PDF booklets, combine multiple PDF files into one, add watermarks, edit
forms, add comments, add headers and footers, rearrange pages, security, digital
signature, scan, FTP, and more. I suspect most genealogists will be satisfied
with the free version. Details may be found at
http://www.cutepdf.com/.
PrimoPDF is also a very popular free program to create PDF
files with Windows. The company’s web site claims that PrimoPDF has been
downloaded more than 27 million times. The company also sells other products to
convert PDF files to Word format, to edit existing PDF files, and more. Again, I
suspect most genealogists will be satisfied with the free version. Details about
PrimoPDF may be found at
http://www.primopdf.com/.
You can find quite a few other programs that will create PDF files on a
Windows computer. The above list is simply a list of the more popular products
and are ones that I know will work well. A quick Google search will undoubtedly
find other PDF products as well although I may not be as familiar with each of
them.
If you have any of the above products, you can convert almost anything that
appears on your screen into a PDF file, including web pages. In fact, the same
will usually work for Microsoft Word, Excel, Facebook, and many, many more
applications. In most cases, use the web browser (or Word or Excel or whatever
application you choose) as normal. To save to a PDF file, select FILE in the
upper left corner, then select PRINT and choose “Save as PDF.” (The exact
wording might be slightly different, depending upon which print-to-PDF product
you have installed. However, the wording should be close to “Save as PDF.”)
Save an entire web page as a PDF file
If you have none of the above products installed but wish to save a web page
as a PDF file, you can use the
Web2PDF web site to create PDF
files for you. This free, cloud-based service will read any publicly-available
web page and convert it to a PDF file which you can then save on your own
computer. It won’t save password-protected pages, however, as the service has no
method of logging onto such pages. You can learn more about this free service at
http://www.web2pdfconvert.com/.
The Chrome web browser also has a built-in method of saving web pages to PDF
files. You do not have to install any special software in your computer nor any
extensions in your browser because Google Chrome itself acts as the PDF writer.
Open any web page inside Google Chrome, press Ctrl+P (or Cmd+P if you are on a
Mac) to open the Print dialog, and change the destination. The entire web page
will be saved to your computer as a PDF file. My experience with creating PDF
files from the Chrome browser is that resultant PDF files often are not an exact
copy of the original. Formatting tends to be erratic. I would suggest using one
of the above programs instead of the Chrome browser whenever possible. I bet you
will then be happier with the results.
Summation
The above methods are quick and easy solutions to creating PDF files.
However, once created, PDF files can be changed, appended to, converted,
extracted, and more. One resource that I use frequently is the PDF Tutorial at
http://www.labnol.org/software/adobe-pdf-guide-tutorial/6296/.
It has very brief descriptions of things that can be done with PDF files and, in
many cases, links to more detailed descriptions of the various tasks.
Have fun with PDF!
(Dick Eastman Newsletter)
